Salinas Public Library Community Meeting Room Information

Salinas Public Library provides meeting rooms for organizations and groups when those facilities are not being used for Library sponsored activities, and when such use is not disruptive of the programs and activities of the Library. Permission to use the meeting room does not imply Library endorsement of policies or activities of any group or organization. The Library reserves the rights to deny or modify any permission to use the meeting room to accommodate Library operational or programming needs, availability of space, and frequency of use. The Library also reserves the right to attend any meeting held in its facilities to ensure no unlawful activities are occurring on library property.

Community Meeting Room Guidelines:

• Priorities for use of community meeting rooms:
  • 1. Library sponsored programs or activities
  • 2. City of Salinas programs or activities
  • 3. Open-to-public programs or activities by groups and organizations affiliated with the Library, neighborhood/community-based, or non-profit public and/or social service groups and organization
  • 4. Private programs or activities by groups and organizations affiliated with the Library, neighborhood/community-based, or non-profit public and/or social service groups and organization
  • 5. Private or commercial usage
• Applicant must submit a completed ‘Request for Meeting Room Use’ application. Submission of application does not indicate approval. Applicant will be contacted directly for reservation approval.
• Any reservation that includes commercial transactions, such as admission fees, donation solicitations, offer of products or services for purchase with cost, and similar activities, will be categorized as Commercial Usage on the fee structure, regardless of the organization or group status. Commercial transaction activities may not be conducted without prior library approval.
• Food, beverages, and decorations may not be used in the room without prior library approval.
• Applicant is responsible for room set-up and clean-up with furnishings back to its original setup. Proposed use time should include time for set-up and clean-up.
• Applicant will be held responsible for conduct of the group and for any loss or damages to library property. 
• Smoking or open flame of any forms are prohibited on library property.
• Any publicity, agenda, and required insurance must be submitted, at the latest, fourteen (14) days prior to the proposed use date for approval.
• Publicity of non-Library sponsored programs must contain this statement: The Salinas Public Library is not a sponsor, nor does it endorse any policies or activities of the sponsors of this program.
• Submission of application constitute an agreement that the organizations or groups shall indemnify, defend and hold harmless the Salinas Public Library and the City of Salinas, its officials, agents and employees from and against any and all claims, suits, actions of any kind, arising and resulting and accruing from any negligent act, omission or error of the organization or group resulting in or relating to personal injuries or property damage arising from the organization/group’s use of the library meeting room.

Community Meeting Room Facilities Information:

• Cesar Chavez Library BHC Meeting Room: 
  • Room capacity: 204 people
  • Chairs: 100
  • Tables: 15
  • Equipment:
    • TV with HDMI capability
    • Kitchen, with microwave, stove, and refrigerator
• El Gabilan Library Community Room:
  • Room capacity: 184 people
  • Chairs: 50
  • Tables: 20
  • Equipment:
    • Lectern
    • Projector and screen
    • Webcam
    • Whiteboard (not including marker/eraser)
    • Kitchenette, with a refrigerator